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AI RECEPTIONIST · RESTORATION & MITIGATION

The AI receptionist for restoration companies that captures the loss and dispatches the crew.

The 2 AM flooded basement, the overnight fire loss, the carrier’s referral call. Your AI receptionist for restoration companies calms the caller, captures the loss and claim details, and dispatches the crew — on top of the job and estimating software you already run.

  • Goal-driven AI agents — booked jobs, quotes that stick
  • Security & trust built in — every caller verified, every action logged
  • 270+ platforms, 70+ languages — ServiceTitan, Jobber, Housecall Pro & more

One demo line · every restoration workflow

(520) 464-4424

Try:My AC just died — can someone come today?

  • looks it up
  • resolves it
  • logs it

No signup, no sales rep — just call it.

CHANNEL
WORKFLOWUrgent No-Heat Dispatch

Answer a first-cold-snap no-heat call, run the safety screen, flag the at-risk household, find the earliest urgent window on the ServiceTitan dispatch board, explain the trip fee before booking, and confirm the visit with the tech assigned.

1 / 6
↓ INBOUND
LIVE CALLHD
LumiTalk AI

Thank you for calling Summit Air & Heating. This is Cole. How can I help you today?

WORKFLOW STEPS
1
Customer record located and confirmed

In progress

2
At-risk occupant flagged as priority household

Queued

3
Urgent window located on the dispatch board

Queued

4
Job created and technician assigned in ServiceTitan

Queued

5
Confirmation text sent and ETA notification scheduled

Queued

RESOLVED

Workflow completed successfully

↓ INBOUND — customer reaches inURGENT DISPATCH AGENT · LIVE AVATAR

Urgent No-Heat Dispatch

Answer a first-cold-snap no-heat call, run the safety screen, flag the at-risk household, find the earliest urgent window on the ServiceTitan dispatch board, explain the trip fee before booking, and confirm the visit with the tech assigned.

Customer record locatedAnswers on the first ring during the cold-snap rush when the front office is buriedAt-risk occupant flaggedVerifies the caller against the customer record before discussing account detailsUrgent window locatedRuns the safety screen first — gas smell or CO alarm routes to evacuation and the utility, never to a booking
Works inServiceTitanTwilioGmailGoogle CalendarQuickBooks+270 more
98%

Resolution rate

24/7

Always available

70+

Languages

< 5 min

Avg. handle time

270+

Platform integrations

Keep your stack. Lumi works on top of it.

No rip-and-replace — Lumi layers onto your job platform, estimating & field tools. 270+ integrations.

PSARestoration ManagerXcelerateXactimateXactAnalysisEncircleDocuSketchmagicplanMatterportCompanyCamKnowHowHousecall ProQuickBooks logoQuickBooksHubSpot logoHubSpotGoogle Business ProfileCalendly logoCalendlyZapier

The emergency line

Every loss starts the same way: a phone ringing somewhere.

The question is whose. These five calls decide your month — and the highest-value ones arrive precisely when nobody’s at a desk to take them.

  1. 01
    There's water coming through my ceiling right now.

    An active loss and a homeowner calling down a list — the first live voice wins the mitigation and usually the rebuild.

    emergency
  2. 02
    My insurance company told me to call you.

    A carrier referral with a claim number attached — the warmest call your line ever gets, and the worst one to miss.

    carrier referral
  3. 03
    We had a kitchen fire last night.

    A fire loss that needs board-up, smoke assessment, and a calm intake before the adjuster ever calls.

    fire loss
  4. 04
    When is your crew coming back?

    A status call that pulls a project manager off a loss to repeat what the job platform already knows.

    status
  5. 05
    Is this going to be covered?

    The question every homeowner asks — and the one that must be captured for your team, never answered by a machine.

    route to human

The ceiling call is worth five figures and gives you one ring to win it. A system should answer it before the caller reaches the next name on the list.

What is an AI receptionist for restoration companies?

It works the emergency call — it doesn’t leave a note about it.

An AI receptionist for restoration companies answers every call the moment it rings — 2 AM included — steadies the caller, and captures the loss: what happened, where, how severe, whether water is still running, plus the insurance carrier and claim details when they exist. It triages severity by the company’s rules, pages the on-call crew immediately for true emergencies with the full picture attached, books non-urgent work into the schedule, and writes the job into the company’s PSA or job platform so documentation starts at first notice of loss. It answers status calls from job data, speaks 70+ languages, and routes coverage questions to a human — it never advises on insurance. The job platform stays the record; Lumi is the calm voice on the emergency line, every hour of the year.

The difference a homeowner hires

An answering service takes a message. Lumi rolls the crew.

A voicemail or answering service

  • Writes down a name for the morning crew
  • Can't tell active water from a damp carpet
  • Leaves your on-call tech a voicemail to decode
  • Writes nothing into your job platform
  • Bills by the minute — most during storm week

Lumi

  • Steadies the caller and walks them to the shut-off
  • Triages severity and pages your on-call crew live
  • Captures loss, access, carrier, and claim details
  • Opens the job in your restoration platform before the truck rolls
  • Covers 2 AM, storm surges, and 70+ languages, flat rate

A message at 7 AM is a competitor’s equipment in the kitchen. A worked call is a crew on site by 3 — and the rebuild that follows it.

The emergency call is just the front door

One agent from first notice to final review — not a night-shift patch.

Winning the 2 AM call is only the opening move. From there: the status desk, the follow-up, the adjusters, and the platform your operation runs on.

One file from panic to pickup

The 2 AM call, the 7 AM photo texts, the noon status check — voice, SMS, chat, WhatsApp, email, one job record. Nobody retells the flood.

Triage that rolls a truck

Active-loss calls page your on-call tech immediately with address, severity, and access attached; the damp-carpet call books for the morning instead.

First notice of loss, done right

Carrier, policy, claim number, affected areas — the FNOL discipline estimators wish every call had, applied automatically to every call.

A status desk for owners & adjusters

Update calls answered from your job data, or captured and routed with context — without pulling a PM off a loss to repeat a schedule.

Follow-up that closes the loop

Estimates chased before they age out, equipment pickups confirmed, review requests sent when the job wraps — handled on a schedule, not when someone remembers.

Large losses reach a principal

Commercial FNOL, a multi-unit loss, an adjuster escalation — flagged to the right person any hour, with the record already started.

Calm, in the caller's language

70+ languages around the clock — the 3 AM caller gets the same steady intake, and the job record lands in English for your crew.

Built on your restoration stack

Your job platform, PSA, Restoration Manager, the Xactimate ecosystem, Encircle, CompanyCam — read and written in the systems your crews already open. 270+ tools.

The dispatch board · live at 2 AM

A night loss doesn’t need a message taken. It needs a crew rolling.

Watch a 2 AM flood move across the board — from the panicked call, to the loss and address captured, to your on-call crew paged, to the job logged in your platform. Four steps, four minutes, no one at a desk.

  1. 0102:14INBOUNDWater

    A burst supply line, ceiling coming down, the homeowner dialing every restoration company on the results page in order.

    picks up on the first ring — steadies the caller and walks them to the water shut-off.

  2. 0202:15CAPTUREDFire

    Where the loss is, what kind, how bad, whether it's still spreading — the intake an estimator wishes every call had.

    captures the loss type and the property address, plus carrier and claim number when they exist.

  3. 0302:16DISPATCHEDMold

    A true emergency can't wait for the morning board. The on-call crew needs the address and severity in hand, now.

    pages your on-call crew live with the full picture, so a truck rolls before the caller hangs up.

  4. 0402:18LOGGEDStorm

    By first light the job has to exist in your platform — or the documentation starts a day behind the water.

    opens the job in your restoration platform with loss, access, and claim details logged at first notice.

No rip-and-replace

Keep the stack you already run — Lumi works on top of it.

Your job platform, your estimating tools, your field apps — Lumi works inside them, not instead of them. DASH, Albi, PSA, Restoration Manager, the Xactimate ecosystem — Lumi rides on the platforms your operation already trusts. Intake, dispatch notes, and follow-ups post straight into the systems your estimators and PMs already trust — 270+ tools in all.

DASH (Next Gear)AlbiPSARestoration ManagerXcelerateXactimateXactAnalysisEncircleCompanyCamQuickBooks logoQuickBooks

Switched on from night one

The five plays every restoration shop runs — prewired.

Running against your emergency rules, your on-call rotation, and your job platform from night one. Adjust the triage thresholds, reword the intake, or stack plays of your own.

INEmergency Intake & DispatchVoice · On-call paging
INFirst Notice of Loss CaptureCarrier details · DASH
INStatus Desk (Owners & Adjusters)Job data · SMS
OUTEstimate Follow-UpEmail · SMS
OUTReview & Referral SweepSMS · Google
+ Build a play for storm season

Your losses, your math

What is one missed 2 AM call worth?

Three sliders. No email gate. This is the mitigation revenue leaking out of emergency calls that hit voicemail.

Mitigation revenue leaking out of missed calls

$45,000/month

$540,000 a year — roughly 36 losses going to whoever answered, assuming just 1 in 4 missed emergency calls would have hired you.

And that’s mitigation only — the rebuild that comes after usually rides on the same phone call.

Built for calls where everything is at stake

Hard boundaries for calls where everything is at stake.

A panicked homeowner and an open insurance claim are no place for improvisation. Four walls hold on every call, starting with the first one.

Coverage questions go to humans

Lumi captures the carrier, the policy, and the question — it never tells a homeowner what's covered, never promises an insurance outcome, and never negotiates with an adjuster. Claims conversations belong to your team, delivered with the file attached.

A real loss never waits in a queue

Active water, sewage, fire, a commercial loss — whatever you define as an emergency pages your on-call crew the moment it's identified, with the address and severity attached. Nothing that's still flooding sits until morning.

One record, and it's yours

Lumi writes into DASH, Albi, or PSA — never around them. Intake, FNOL details, and dispatch notes go straight where your estimators and PMs already work, adjuster-ready from minute one.

Calm is the product

Every caller gets the same steady voice and the same disciplined intake — 3 AM or 3 PM, English or not, hundredth call of storm week or the first. Your company sounds composed at the exact moment reputations are made.

Case file · water & fire shop, 2 crews

One shop. One storm season. The night stopped leaking jobs.

~30 emergency calls/month · job platform + carrier referrals · before: per-minute answering service, losses lost to faster phones

Secondsto a live answer, any hour

storm surges included — surge volume doesn't change the answer rate

100%of emergencies dispatched with full intake

loss, severity, access, carrier — before the truck rolls

+3night losses won per month, same phone number

jobs that used to belong to whoever answered

0PM interruptions for routine status calls

owners and adjusters answered from job data

Our old answering service was an expensive way to find out at 7 AM what we'd already lost at 2. Now the caller gets talked off the ledge, my on-call guy gets paged with the whole picture, and the job is in DASH before the truck leaves the yard. Last month a single captured storm call was worth more than the software costs in a year.
Renata C. · Owner, water & fire restoration company (2 crews)

Illustrative composite from typical first-season results — names and figures are illustrative until our first public restoration case study lands.

Objections, welcome

Before you forward the emergency line — the questions owners ask.

Which restoration platforms does LumiTalk work with?

It works on top of the platforms restoration companies actually run — DASH (Next Gear), Albi, PSA, Restoration Manager, and Xcelerate among them, alongside the Xactimate ecosystem, Encircle, CompanyCam, and CRMs like HubSpot. It creates the job record, attaches the intake, and sets the follow-up. Your platform stays the system of record; Lumi is the intake desk keeping it current. Running something else? Ask — the list keeps growing.

Can it really handle a panicked 2 AM caller?

That call is exactly what it's built for. Lumi answers in seconds, keeps the caller calm, walks them through immediate steps you've approved — like shutting off the water main — and captures the loss while it pages your on-call crew. The homeowner hears a composed, competent company at the worst moment of their week, which is precisely when they're deciding who to hire.

Does it give insurance or coverage advice?

No. Lumi captures the carrier, policy, and claim details when the caller has them, and records coverage questions for your team — it never tells a homeowner what their policy covers, never promises an insurance outcome, and never negotiates with an adjuster. Anything coverage-related routes to your people with the file attached.

How does emergency dispatch actually work?

You define what counts as an emergency — active water, sewage, fire loss, commercial loss — and who's on call. When a call matches, Lumi pages that person immediately by call and text with the address, loss type, severity, and access notes already gathered. Non-urgent work is booked into the schedule instead. Either way the caller gets a commitment, not a callback promise.

We're a franchise. Does this work for us?

Yes — independent shops and franchise operators both run Lumi on their own lines and their own systems. It answers as your business, follows your intake and dispatch rules, and writes into the job platform you use. (LumiTalk is independent software and isn't affiliated with or endorsed by any franchise brand.)

Can it take first notice of loss for commercial jobs?

Yes. Property managers and facility contacts get the same disciplined intake — property, units affected, loss type, severity, access, and authority to proceed — captured and routed to the right estimator with the record already started. Large-loss calls can be flagged to reach a principal directly, any hour.

What about homeowners who don't speak English?

Every caller is answered in their own language — 70+ of them — across phone, text, chat, and WhatsApp. A 3 AM caller in Spanish or Vietnamese gets the same calm intake and the same fast dispatch, and the job record lands in your platform in English so any tech can pick it up.

How is this different from our answering service?

A traditional answering service takes a message and bills you by the minute; Lumi works the call. It triages severity, captures the loss and the claim details, pages your on-call crew with the full picture, books the non-urgent work, and writes it all into your job platform. It's the difference between finding out about a flood at 7 AM and having a crew there since 2:30.

How much does LumiTalk cost for a restoration company?

Flat monthly pricing, sized to your call volume and the channels you switch on — not a per-minute meter that punishes a storm week. A two-crew shop and a multi-market operator are scoped differently, so the honest answer depends on your setup. Book a demo, tell us your volume and platform, and we'll put a number in front of you. One captured emergency call typically covers a long stretch of the bill.

Guides & comparisons

Read before you switch it on.

Explore the restoration intake resource center

Give her your next 2 AM call.

Report a flood at full panic. Forget your claim number. Ask what’s covered.

Call the demo line like a homeowner with water coming through the ceiling — panic a little, don't know your claim number, ask what's covered. Watch what gets captured, what gets escalated, and how fast. Then count what the nights have been costing in a walkthrough.

(520) 464-4424
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